Massachusetts Veterans Service Officers Association Inc.

Greetings MVSOA,

You can now start booking your hotel rooms for the MVSOA Summer Conference being held in Hyannis.  The actual training dates are June 17-20, however, many are arriving on Sunday, June 16 due to the driving distance and convenience of being on site to waking up first thing Monday morning.  The deadline to book rooms at the special discounted group rate is FRIDAY, May 17, 2019 (no exceptions, Mike has no connections with this hotel like he does in Leominster!).

The special negotiated group rate for Sunday, June 16 – Thursday, June 20 is $105 per night before taxes.  The hotel is offering an early arrival special for those of interested in bringing family down the weekend before the conference starts at a rate of $155 per night (reduced from $220-245).

It isn’t the friendliest reservation system especially when trying to apply a group code, but if you follow the steps below along with the attached three screen shots – you should be able to book your room.  In the event you have any issues, please don’t hesitate to call me and I can walk you through the fun process.

STEP 1:  Click on this link to book rooms directly with the Cape Codder Resort hotel:

STEP 2:  You will see a “Room Reservations” box on the right hand side of the home page.  Enter arrival date, number of nights, be sure to change the number of adults to “1” and children to “0” since their system defaults to 2-2 and you will end up paying an additional $5 per person surcharge, then click “Check Availability”
STEP 3:  You will come to a pop-up screen that shows the months of June & July, verify your arrival and departure dates are correct.  Then click on the “cancel X” of that screen (see attached image 1) and when you get to the next screen, just to the right of the waterpark image and under the words Cape Codder Resort & Spa, you should see “Have a Promo or Group Code?  Enter it now” (see attached image 2), click on the “Enter it now” area and under the “Group Code” enter “MVSOA0616” (see attached image 3) and click on “Update” located in the lower right area.
STEP 4:  Select your preferred room type (two queen beds or king), click on “Agree to Terms and Conditions” and proceed to completing your personal information and billing information.

(Four nights base rate is $420 before taxes which are an additional $71.50 for a total rate of $491.50.  The Daily Resort fee is waived (includes use of fitness center, heated outdoor pool, bonfires, phone calls, resort entertainment and the business center) plus you will also receive a $5 voucher per day that you can use towards breakfast in the Hearth ‘n Kettle restaurant.  Check in is at 3pm and checkout is at 11am).

PLEASE be advised of the guarantee and cancellation policies BEFORE completing your reservations:

Guarantee Policy:  A valid Credit Card is required to confirm your reservation. This card will be charged a 1 night room and tax deposit to guarantee your reservation.

Cancellation Policy:  Any cancellation made within four days prior to date of arrival will forfeit the deposit. Deposits will be refundable at 100% when cancellation is made prior to four days before date of arrival.

You may also book your hotel by calling (888) 297-2200.  You must advise the reservationist that you are with the “Massachusetts Veterans Services Officers Association” and Group Code “MVSOA0616” in order to receive the preferred group rate.

The deadline to book rooms at the special discounted group rate is FRIDAY, May 17, 2019

If you have any questions, or get stuck on anything, please feel free to contact Mike Raymond. 

Thank you,

Michael Raymond
Director of Veterans Services
Town of Mansfield
6 Park Row, Mansfield, MA 02048
Office:  (508) 851-6411
Fax:  (508) 851-6543